Adding Rooms and Resources via Outlook 2019 App

Nb. You can also book resources as a calendar entry once you have added them.

Open the Outlook App from ‘Start’ (F1.1.) ‘Outlook’ (Fig 1.2.)
 Fig 1

Select the Calendar from the icon at the bottom toolbar (left pane, Fig 2)
 Fig 2

Prior to booking any room or resource, you need to add them to ‘My Calendars’ section (highlighted in the left-hand pane) (Fig 3). Then select ‘Open Calendar’ (Fig3.1) ‘From Room List’ (Fig 3.2) then ‘Add Calendar from Room List’ (Fig 3.3)
 Fig 3

Select one or more listed resources that you are likely to book and click on the ‘Rooms’ button (Fig 4).
 Fig 4

All selected resources will be displayed in the box to the right (highlighted) (Fig 5). Click ‘OK’
 Fig 5

Your selected resources will load into the left pane ‘My Calendars’ ready for you to book as an event. Once you have entered in the title, date and time, the Delegated personnel will be sent an email request for them to authorise or decline (you will receive a return email of confirmation or decline). See table below for Delegates for each bookable resource:

Resource	Delegate\s	Resource	Delegate\s
Astro	L.Edwards, S.Wills	Main Hall Old Library	L.Graham, C.Paylor
Main Field	L.Edwards, S.Wills	IT & Design – Junior	D.Walker
Pond Courts	L.Edwards, S.Wills	IT & Design – Senior	D.Walker
Sports Centre AV Room	L.Edwards, S.Wills	Prep iPads	D.Walker
Sports Centre Fitness Suite	L.Edwards, S.Wills	Stimson Hall Room	L.Graham. S.Brewster
Sports Centre Lyons Hall	L.Edwards, S.Wills
Top Courts	L.Edwards, S.Wills	Minibus 2009 HV09	L.Graham, N.Dickens
Top Field	L.Edwards, S.Wills	Minibus 2013 ML63	L.Graham, N.Dickens
Walled Gardens	L.Edwards, S.Wills	Minibus 2015 WA15	L.Graham, N.Dickens
		Minibus 2017 WA17	L.Graham, N.Dickens
		MPV 2011 MJ11	L.Graham, N.Dickens

Finished

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