Getting Started with Sharepoint Online

Getting Started with Sharepoint Online

Get started with SharePoint Online


When you sign in to Office 365, or your organisation’s SharePoint site, click SharePoint in the app launcher navigation or top bar. These are your entry points into SharePoint.


What's in a SharePoint site

Organisations use SharePoint to create websites. In Office 365, you can create a site from the SharePoint start page. You also get a SharePoint team site whenever you create an Office 365 group in Outlook Online or Office 365. If you're in SharePoint Server, you can create a team or a number of other types of sites. You can use the sites as a secure place to store, organize, share, and access information from any device. All you need is a web browser, such as Microsoft Edge, Internet Explorer, Google Chrome, or Mozilla Firefox. Get the SharePoint mobile app to stay connected from your mobile devices.


Uploading files to SharePoint

You can drag files from your computer into your document library

In SharePoint Online, click Upload on the command bar.




Open a document in Word, Excel etc

Click to open the document you want to work on and it will open in Office for the web. If you have the application installed on your computer and want to use it, click Edit Document > Edit in <application name>. For info on document libraries, see What is a document library?










Work with others on the same document, at the same time

In a document library, click to open the document you want to work on. It will open in Office for the web. The number of people currently editing the document appears at the top right of the document.




Share Documents

Select the document you want to share, click the ellipses (…) to open the menu, and then click Share.



Access previous versions of a document

In SharePoint Online, right-click a document in a library, and then click Version History (you might have to scroll the menu). This function is very useful when you accidentally make a mistake in a document or delete something you may not of intended to.

 

Searching SharePoint

Type a search keyword into the Search box, and then click the Search icon Search box magnifying glass icon .



Copy & move files between document libraries

There are several ways to copy or move files, depending on the version of SharePoint you're using. In SharePoint Online, you can use the Copy to or Move to command to copy or move files between libraries. For more info, see Move or copy a folder, file, or link in a document library.

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